Brain drain is one of the biggest threats to businesses today as they face loss of talent (and acquired knowledge) with employees changing roles and companies more frequently.\u00a0 Read on for 3 of the reasons DokuWiki is a great tool for preserving your company knowledge<\/a><\/strong>.\u00a0 Note: KnownHost uses DokuWiki<\/a><\/strong> for our web hosting wiki – and we’re pleased with its results.<\/p>\n Preserving your company\u2019s knowledge \u2013 systems, processes, cultural values, standards and more \u2013 is essential for long-term business success. But how do you retain institutional knowledge amidst the long-term retiring employees and the ambitious younger employees?<\/p>\n Companies spend lots of time and resources developing capability and knowledge. Although some of it translates into policies and procedures, most of it resides in hearts, heads and hands<\/strong> of functional experts and individual managers. Over time, most of this company knowledge moves away as employees relocate, take on new jobs or retire. Knowledge also degrades when an incoming CEO or senior executive launches a different agenda that does not build on the existing knowledge or differs with what was done earlier. And knowledge disintegrates even faster when a company merges with another or reorganizes, and there is a subsequent reshuffling of the characters and cast.<\/p>\n This is a typical scenario that happens in organizations of all sizes. The outcome is that the informal, people-based company information that\u2019s critical to the firm\u2019s effectiveness appears to have a dwindling shelf life.\u00a0 Luckily, there\u2019s something you can do to overcome<\/strong> the rapidly accelerating loss of company knowledge \u2013 you can use DokuWiki<\/strong>to create a process that your team continually captures and preserves company knowledge. This ensures that you always have a live body of crucial data that\u2019s accessible to employees as they enter your organization.<\/p>\n Today, when dementia and Alzheimer\u2019s disease are commonplace, we all know that a person\u2019s memory is fragile. What we fail to recognize is the fact that company knowledge is constant \u2013 and if we do not preserve it actively, then we put ourselves at risk.<\/p>\n DokuWiki is a simple, yet versatile open source software package that\u2019s written in PHP and designed to be utilized as a wiki. It\u2019s free to download and install on both private and public servers and use indefinitely to come up with any website. Most of DokuWiki platforms are wikis, but can also be used as a content management system to create a \u201cstatic site.\u201d<\/p>\n At KnownHost, DokuWiki can be installed via Softaculous with just 1-click.\u00a0\u00a0<\/strong>You can choose web hosting for your DokuWiki application install – at KnownHost, you can get wiki hosting, such as Dokuwiki<\/a><\/strong> from just $3.47\/month.\u00a0 More demanding wiki installs can go on a VPS<\/a><\/strong> from $28.00 per month.<\/p>\n That said, here are three of the many reasons company knowledge should be preserved with DokuWiki.\u00a0\u00a0<\/strong><\/p>\n DokuWiki has a built-in Access Control Lists (ACL) feature<\/strong> that lets you set and control which user or user groups has access<\/strong> to certain parts of the site. An ACL specifies which system processes or users are given permission to access objects and what operations are granted on individual objects. Each object has a security attribute that identifies its ACL. Some common privileges include the ability to read a number of files or every file in a directory, to edit the file and execute the file or program (if it\u2019s executable).<\/p>\n ACL\u2019s primary goal is to limit access, which is essential when access to someone\u2019s account data is enough to alter or steal the owner\u2019s identity. It allows for varying levels of security<\/strong> like the use of four-digit pin or password to lock out trespassers. In addition to the extended Access Control Lists, other access controls and anti-spam measures<\/strong> by DokuWiki include:<\/p>\n DokuWiki doesn\u2019t need any database as it uses plain text files<\/strong>. Once you have activated ACL in the file config, you\u2019ll need to decide how you want to store user information. The platform supports a range of methods, and developing one is straightforward. DokuWiki uses authentication plugins that offer specific ways to store company information and data. Users won\u2019t even notice this plugin, but as an administrator, you\u2019ll have to set up your desired authentication plugin and adjust it accordingly. You can even create your authentication plugin if the available plugins don\u2019t meet your threshold. Besides, DokuWiki makes some its information available as XML. All these attributes make it convenient for you, and your team too. The platform also supports the following:<\/p>\n DokuWiki keeps all versions of every wiki page, allowing you to compare the newer version with the older one<\/strong>. It provides a special page that highlights a list of pages that were edited recently, including the modification time, responsible user and edits summary. Thanks to the revision control feature, you can monitor all changes, and trace back anything should a need arise. And the best part is users only get to see pages to which they have read access.<\/p>\n DokuWiki has section editing, which lets you edit a sub-section of the page only, making it easier to change long document<\/strong>. It also has toolbar and access keys that make editing easy for professionals and beginners alike. Storing your company data on DokuWiki gives you control and power to ensure that everything stays up-to-date and that any mistake is rectified.<\/p>\nWhat is DokuWiki?<\/strong><\/h2>\n
Access Control List<\/strong><\/h2>\n
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Easy integration<\/strong><\/h2>\n
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Revision control<\/strong><\/h2>\n